Privacy Policy - GH Recruitment Associates Ltd
The company has set out its privacy policy shown on the attached document. The company has a right within the General Data Protection Regulation (GDPR) and on a lawful basis therefore to keep personal information about you in the task and duty of the organisation, management, and operation of GH Recruitment Associates Ltd. It must do this whilst upholding and protecting your rights under GDPR, and this document sets out the scope for this.
Contents
Section 1. Contact details
Section 2. Personal information we collect
Section 3. How we store your personal information
Section 4. Your data protection rights
Section 5. Time period
Section 6. How to complain
Section 1. Contact details.
Company registration number 13513262
Web Address: www.goddardhague.co.uk
Email: info@goddardhague.co.uk
Directors email: keith@goddardhague.co.uk and peter@goddardhague.co.uk
Section 2. Personal information we collect.
2.1 For Candidates
When you contact us or we contact you regarding recruitment opportunities in the field of executive healthcare recruitment, which is our specialist area, or any associated recruitment issue, we will start to process your personal data. Such data includes but is not limited to all the information you submit on your CV, personal address, telephone numbers, email addresses, website details, and personal references from third parties. Emails and associated interactions of those emails will be retained.
We will also collect third-party information about you such as references and dates of engagement from former employers, checks on qualifications from educational establishments, DBS information, and sources of information from publicly available sources such as Google, Linkedin, and other social media sites. The purpose is to access your suitability for a particular role or to help you and us to understand more fully your career path and its implication.
From time to time we may ask you to undertake personality profiling, through third parties who deal with such profiling such as Myers Briggs, Keirsey portraiture, and other psychometric profiling the information from which we will normally share with our client and you should you request this.
2.2 For Clients
When you engage us to recruit into a particular position we will collect information about your company obtained from you through discussion, from articles and journals, and company literature and websites. In the course of the recruitment process, we will utilise emails and other such interactions as necessary to use in the recruitment process. We may also collect information about the organisation from presentations, annual reports, and other sources in the public domain.
2.3 For Professional Consultants and suppliers
We will keep your names and address, email address, telephone, and other contact information including rates for supply and delivery of goods and professional services.
Section 3. How we store your personal information.
Information about you will be held in a number of locations within the company on mobile and fixed computing systems, on databases and hard copy files in offices of the directors and others employed by the company. We will keep in most cases hard copies of your CV for use at interview. We will pass your CV and other recruitment information to a third party where an interest in you has been registered. We will seek your permission before sharing your CV.
Section 4. Your data protection rights.
Under the data protection law, you have rights including:
Your right of access. You have the right at any time to ask for copies of the information we keep on you.
Your right to rectification. You have the right to ask us to rectify personal information that you believe is inaccurate. You may also ask us to complete any information which you believe is incomplete.
Your right to erase. You have the right to request the erasure of the information we keep on you.
Your right to restrict processing. You have the right to ask us to object, restrict or stop the processing of personal information we keep on you.
Your right to data portability. You have the right to ask that we transfer your personal information you gave us to another third party or organisation or in certain circumstances to you directly.
There are no charges for the above requests and we undertake to respond to any request in one month.
You may contact us as detailed in section 1 of this document.
Section 5. Time period.
Because an individual’s career will span for many years we will need to retain information about you for a considerable period of time. From time to time we will need to update and refresh the information we hold about you. Unless your information is being used at that time we will delete all information we keep you about you after a period of 10 years has elapsed subject to your rights to erase as detailed above. Electronic records will be permanently deleted and hard copy paper records will be securely shredded.
Section 6. How to complain.
If you have any concerns about our use of your personal information you can make a complaint to us using one of the contacts shown in section 1 of this document.
You may also complain to the Information Commissioners Office (ICO) at the following address:
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Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline 0303 123 1113
Web www.ico.org.uk
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